PRIVACY STATEMENT

The Data Protection Act (The Act) imposes obligations on those who hold and process personal information. The Act also gives you certain rights.

G T Aspros & Co Ltd need to hold some personal information relating to you in order to act for you in your  income tax and accountancy affairs.G T Aspros & Co Ltd are committed to protecting and respecting the privacy of your personal information.This Privacy Statement describes how we treat the information we hold about you.

INFORMATION WE COLLECT

We may collect and process the following data about you:

• Information you give us.You may give us information about you  by filling in forms in hard copy or by correspondence with us by phone,e-mail, letter or in person.The information you give us may include your name,date of birth,address,e-mail address and phone number,national insurance number,financial information and other personal information.

USES MADE OF THE INFORMATION COLLECTED

We use information held about you in the following ways:

• Information you give to us.We will use this information ,to calculate and administer your tax liability with HM Revenue & Excise.
• Information we receive from other sources. We may combine this information with information you give to us and information we collect about you.We may use this information and the combined information for the purposes  set out above.

How long do you keep my information?

We keep your personal information where we have an ongoing legitimate or lawful need to do so.For example,we keep some records for audit purposes for up to seven years .
When we no longer have a legitimate or lawful need to keep your personal information, we will delete it.

The legal background and your rights

We summarise the lawful basis on which we collect and use your information and outline the rights you have under current data protection legislation.

Lawful basis

We are allowed to use your personal information for a range of reasons, called lawful bases. These are:-

Contract

We need to collect and use your personal information to be able to provide you with filing online with HMRC and Companies House various documents such as accounts,VAT, Payroll and other financial documents.

Legal Obligation

We may need to use your personal information to meet our legal obligations,for example if we need to check your identity,address and other information to comply with the Money Laundering Regulations.

Consent

We only rely on consent as a lawful basis for using your personal information in a few limited circumstances,for example if you ask us to share your financial information with an authorised third party such as your solicitor ,financial adviser or nominated representative.You can withdraw your consent at any time,and we make it as easy to withdraw consent as it is to give.

Public task

We shareinformation with other government bodies to allow them to meet their legal obligations,for example filing your self assessment, accounts.VAT  and payroll information to HM Revenue & Customs.Similar if there are limited companies we file accounts and documents to Companies House.

Your rights

You have a range of data protection rights in relation to the information we hold about you.You can excercise any of these rights by contacting us. Note that not all of the rights are absolute-some of them depend on which lawful basis we are using to process your information.

Access to information

For the purpose of the Act,the data controller is Mr George T Aspros-Director G T Aspros & Co Ltd 52 Penarth Road Cardiff CF11 6NG. We are registered as a data controller with Information Commissioner’s Office(ICO) and our registration number is Z4563953.

The Act gives you the right to access information held about you.Your right of access can be exercised in accordance with the Act. Anyaccess request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

Right to rectification

If the information we hold about you is incorrect,out of date or incomplete,please lt us know and we will put it right

Right to restrict processing

If you think the information we hold about you is not accurate, you can ask us not to process it until we have corrected any errors or verified that the information is accurate. 

Right to erasure

You can ask us to delete your personal information when:-

• We no longer need it
• You have given us consent and you later withdraw it
• You have objected to us processing your information and we have lawful basis to do so
• We are legally obliged to delete it

Right to object

Where we have a legitimate interest or a public interest in processing your personal information (see page 1-3), you can object to this.

Right to lodge a complaint with a supervisory authority

If you have a complaint about the way we have used your information, please contact us first and we will do our best to put things right for you.If you are not happy with our response, you can contact ICO AT www.ico.org.co.uk or by telephoning 03031231113

Data protection questions or concerns?

G T Aspros  is the data controller of the information we hold about you.If you have any question or concerns about how we process your information, you can write to us at :                                                             

Data Protection Officer
52 Penarth Road
Cardiff
CF11 6NG

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